November 2008
The New Zealand Permanent Mission to the United Nations in New York is seeking a Receptionist/Office Assistant to be part of the Mission’s support team, providing the initial interface with the public.
This is a locally engaged position. The Mission does not provide assistance with airfares or accommodation. Applicants must have the ability to gain and maintain a New Zealand security clearance.
The Receptionist/Administrator will be responsible for:
Reception
- Answering the phone and taking messages as required
- Controlling access to the Mission by visitors and accepting deliveries
- Day to day office coordination
Operational Support to the Seconded Policy team
- Providing administrative support to seconded staff
- Arranging travel
Finance
- Accounts payable and receivable processing
- Administration of medical claims
- Administration of leave
- Travel claims
Events
- Making arrangements and providing logistical support as required for
representation functions hosted by seconded staff (other than Ambassador
and DPR)
Property
- Monitoring service performance and scheduling routine maintenance as
required for office equipment, eg phone system, copiers etc
Works of Art
- Monitoring location and condition of MFAT-owned works of art
- Completing annual return of WOA register for Wellington
Motor Vehicles
- Arranging purchase or leasing, registration, insurance and disposal of
official vehicle.
- Monitoring maintenance of motor vehicle and compiling vehicle maintenance
records.
Qualifications and Experience
Applicants should have proven written and oral communication skills and prior experience in a front line role is desirable. Initiative is essential, as is the ability to work as part of a team and to back up others as required.
A full position description is available on request.
Applications
Applications, including a curriculum vitae and names of two referees, should be sent to nzmissionny@earthlink.net no later than Friday 21 November to the attention of Karen Gilpin.
